HR & Payroll: Workspace for Teams
Run compliant HR and payroll operations. Automate PF/ESI tax filings, manage leave requests, and sync biometric attendance logs in one platform.
Key Takeaways
- Statutory Compliance: Automatic calculations for EPF, ESI, TDS, and Professional Tax.
- Attendance Sync: Link biometric devices directly to timesheets and payslips.
- Self-Service Portals: Employees submit expense claims and view tax documents online.
- Onboarding Flow: Standardize hiring checklists and training paths.
1. Compliant Indian Payroll Structure
Managing payroll in India involves complex statutory requirements. C36Space simplifies calculations for Provident Fund (EPF), Employee State Insurance (ESI), Professional Tax, and Income Tax (TDS) based on current regulations. Generate payslips automatically, saving hours of manual payroll calculation.
C36Space structures compensation components—such as Basic, HRA, LTA, and Special Allowances—to match your policies. The system calculates TDS deductions based on employee-declared tax regimes, simplifying year-end Form 16 preparation.
HR setup dashboards manage salary formulas, tax slab options, and attendance verification methods. By linking these rules, salary slip processing happens dynamically at month-end without manual database entries.
2. Seamless Biometric and Attendance Integrations
Reduce payroll errors and attendance adjustments. C36Space links with biometric hardware, card scanners, and geofenced mobile check-ins. Daily attendance logs sync directly to timesheet records, ensuring accurate payroll data.
Define custom rules for shifts, overtime, and holiday allowances. The system reconciles attendance records with leave requests, automatically adjusting payslips for unpaid absences, ensuring payroll accuracy.
3. Employee Self-Service (ESS) Portals
Reduce HR administrative workloads. The secure Employee Self-Service portal lets staff submit leave requests, log expenses, and download payslips directly, eliminating manual email requests.
Employees can submit investment declarations (under Section 80C, 80D, etc.) directly in the portal. Managers review declarations, and the payroll engine adjusts monthly tax deductions, streamlining compliance.
HR Management Methods Comparison
| Operational Area | Traditional Spreadsheet Payroll | C36Space Integrated HR Suite |
|---|---|---|
| Statutory Filings | Manual exports and manual calculations on government portals. | Automated report generation matching PF and ESI formats. |
| Expense Management | Lost receipts, spreadsheets, and manual review delays. | Employees upload receipts to ESS; approved claims link to payroll. |
| Attendance Reconciliation | Manual cross-checking of card logs and time sheets. | Direct sync with biometric hardware resolves records instantly. |
4. Automated Onboarding Checklists
Ensure a consistent hiring experience. Set up templates to trigger onboarding task checklists for new hires—such as document collection, laptop provisioning, and training assignments—ensuring team readiness.
💡 Pro Tip for HR Leaders
Configure expense reimbursement limits by role. C36Space auto-approves compliant expense claims, flagging non-compliant expenses for manual review.
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